ARTICLE
I.
Section
1.1 NAME. The name of this corporation (hereinafter referred to as the
is:
FOUR LAKES HOMEOWNERS’ ASSOCIATION,
INC.
Section 1.2 REGISTERED OFFICE AND REGISTERED AGENT. The registered agent
will be the then current Homeowners’ Association President.
SEAL
Section 2.1 SEAL. The seal of this Association shall have inscribed on it
the name of this Association, the date of its organization and the words
“Corporate Seal, State of Florida” or with the words “Corporate Seal” or their
equivalent.
ARTICLE III.
POWERS
Section 3.1 POWERS. The Directors of this Association and the operation of
the Association itself shall be governed by these Bylaws.
ARTICLE IV.
MEMBERSHIP
Section 4.1. MEMBERS. All persons owning manufactured homes located
in Four Lakes Golf Club, a manufactured home community, Winter Haven, Florida
(the “Community”) and who also lease lots from the owner of the Community, shall
be eligible for membership in this Association. (DELETE-except that any
person related to the community owner including but not limited to agents,
shareholders, officers, directors, partners or relatives by blood or marriage
shall not be eligible for any type of membership. These restrictions may
be waived by the vote of 75% of the members of the Board of
Directors.)
(DELETE Section 4.2 MEMBERSHIP – CERTIFICATES. Membership certificates may
be issued by the Association.)
ARTICLE V.
MEETINGS OF MEMBERS
Section 5.1 PLACE OF MEETINGS. Meetings of the members shall be held at
the office of the Association, the Community clubhouse or recreation hall or at
any other place within the State of Florida that the Board of Directors or
members may from time to time elect.
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Section 5.2 ANNUAL MEMBERSHIP MEETING. The annual meeting of the
members shall be held on the second Thursday of each March at a time to be
designated by the Board of Directors. If the day for the annual meeting of
the members is a legal holiday, the meeting will be held at the noticed hour on
the first day following which is not a legal holiday. At the annual
meeting, the members shall elect a Board of Directors in accordance with these
Bylaws and shall transact other business. If an annual meeting has not
been called and held within six (6) months after the time designated for the
annual meeting, any member or members may call the meeting.
Section 5.3. SPECIAL MEETINGS. Special meetings of the members may
be called at any time by the President,( or) by the majority of the Board of
Directors, (DELETE Special meetings shall be held) or if ten (10%) per
cent of the members sign, date and deliver one or more written demands for the
meeting to the corporation’s secretary. Said demands must describe the
purpose or purposes for which the meeting is to be held.
Section 5.4. ACTION BY WRITTEN AGREEMENT. The members can act by
written agreement of the members without meetings on the condition that the
written agreement is agreed to and signed by at least fifty-one (51%) per cent
of the members and the written agreement is posted in a conspicuous place upon
the community property within fourteen (14) days after date of the written
agreement. The written agreement shall be filed with the minutes of
proceedings of the members.
Section 5.5. NOTICE OF MEETINGS. Written notice of all special or
regular meetings of the members, stating the place, day and hour of the meeting,
and, in the case of a special meeting, the purpose or purposes of the meeting
shall be given by the Secretary of the Association, or by the person authorized
to call the meeting, to each member of record entitled to vote at the
meeting. This notice shall be sent or delivered to each member at least
fourteen (14) but not more than sixty (60) days before the date named for the
meeting. Notice of the annual meeting shall be as set forth above except
that all notices of annual meetings shall by sent by mail to the member’s
address appearing on the books of the Association. In addition, the notice
of all regular, special and annual meetings shall be posted in a conspicuous
place on the community property at least fourteen (14) days prior to the
meeting. Unless a member waives, in writing, the right to receive notice
of the annual meeting by mail, the n
otice of the annual meeting shall be
sent by mail to each member and the mailing thereof shall constitute
notice. Members may elect to receive notice by hand delivery if such
election is made, in writing, by the member. Waivers of receipt of the
notice of the annual meeting by mail must be filed in the corporate records and
maintained therein for the duration of the
waiver.
Section 5.6 AFFIRMATION OF NOTICE. An officer of the Association shall
provide an Affidavit affirming that the notices were mailed or hand delivered
and posted in a conspicuous place on the community property, in accordance with
Section 5.5 hereof and said statement shall be filed in this Association’s
records.
(DELETE– 5.7 WAIVER OF NOTICE. Members may waive notices of a special
meeting or annual meeting in writing either before or after the meeting and the
waiver shall be deemed the equivalent of giving notice.)
Section 5.7. VOTING RIGHTS AND REGULATIONS. In any regular or
special membership meeting, the owners of a manufactured home located on a lot
leased form the owners of the community and who are members of the association
shall be entitled to cast one (1) vote for each unit. Owners of multiple
residences must have paid HOA dues for each residence in order to have a vote
for each residence. When a unit is owned by one (1) person, his/her right
to vote shall be established by the record title of his/her unit. If a
unit is owned by more than one (1) person, the person entitled to cast the vote
for the unit shall be designated by a Certificate signed by all the Record
Owners of the unit and filed with the Secretary of the Association. In the
event a unit is owned by a corporation, the person entitled to cast the vote
shall be designated by a Certificate signed by the officers of the corporation
with the formalities required of a deed and filed with the Secretary of the
Association. Such Certificate shall be valid until it is revoked or
superseded by a subsequent Certificate or until the ownership of the unit is
changed or recorded. For the Purposes of this paragraph, a purchaser under
a Contract for Sale shall not be regarded as an owner. The proper filing
of a Certificate designating the person entitled to cast the vote of a unit is a
condition precedent to that person’s vote. In the event such a Certificate
is not on file, the vote of such owner shall not be considered in determining
whether a quorum is present nor for any other purpose, except if the home is
owned jointly by a husband and wife. If a home is owned jointly by a
husband and wife, they may, without being required to do so, designate a voting
member in the manner provided above. In the event a husband and wife do
not designate a voting member, the following provision shall apply:
(DELETE A. If both spouses are present at a meeting and are unable to
concur in their decision upon any subject requiring their vote, they shall lose
the right to vote on the subject at that meeting, provided that their vote shall
be considered in determining whether a quorum is present on that subject at the
meeting.)
If only one (1) spouse is present at a
meeting, the person present shall be counted for the Purposes of a quorum and
may cast the vote for the home, just as though he/she owned the home
individually and without establishing the concurrence of the absent
person.
(Delete C. If both spouses are
present at a meeting and concur, either one may cast the vote for the
home.)
Section 5.8. PROXIES.
Section 5.8.1. Notification
Procedure. A minimum of fourteen (14) days or more in advance, the
Secretary shall mail to each member household a notice of the Annual Meeting’s
date and time. Included with this notification, the Secretary shall
provide a proxy form. Each member household is entitled to one proxy vote
if the household is unable to vote at the Annual Meeting. The HOA Board
Secretary and at least one member of the nominating committee must receive all
Proxies no later than five (5) days prior to the Annual Meeting. Proxies
must be opened, counted, and processed in the presence of the Board
Secretary and at least one member of the nominating committee and (DELETE -so
they may be) recorded (DELETE - and counted) on the day of the election.
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Section 5.8.2. Proxies:
Proxy forms must be fully completed, including the appointment of the individual
designated to vote the proxy. A proxy shall be revocable, in writing, at
any time at the pleasure of the individual member assigning it. Candidates
running for election are not eligible to execute a proxy vote for another member
household. A proxy shall be executed only for the specific meeting for
which it was assigned and shall be valid as to all business conducted at that
meeting. Proxy must be returned in a sealed envelope clearly marked proxy
enclosed.
Section 5.9. QUORUM. The presence in person or by proxy of a
majority (50%+1) of the members entitled to vote at the Membership Meeting shall
constitute a quorum. Decisions shall be made by a majority of members
present at a meeting at which a quorum is present and the affirmative vote of
those members present and entitled to vote shall be the act of the
Association. Meetings of members for informational, reporting and
discussion purposes may be held without the presence of a quorum. No
action or other business requiring the vote of the members may be taken without
the presence of a quorum.
Section 5.10. CONDUCT. All meetings of the Association and its
committees shall be conducted in accordance with Florida law, Florida Statute
723, Bylaws of the Association and Robert’s Rules of Order. In the event
there are questions as to procedure, the presiding officer shall refer the
question to the Parliamentarian for a recomendation theron. (Delete If no
Parliamentarian has been appointed), Unless authorized by the President, only
members( DELETE in good standing) may address the chair.
Section 5.11. ORDER OF BUSINESS. The order of business at all annual
or special meetings of the members shall be as stipulated in the Rules and
Regulations. Any member of the Board may request a suspension of the rules
and upon a motion being made and duly seconded; a simple majority vote of the
members present shall suspend the rules.
(DELETE A – J - Roll call, Proof of notice of meeting or waiver of notice;
Reading of minutes of previous meeting; Report of officers; Report of
committees; Election of directors (if election is held); Unfinished business;
New business; Open forum for comments by Members only of two (2) minutes in
duration; Adjournment)
Section 5.12. MINUTES. Minutes of all meetings of members shall be
kept in a businesslike manner and shall be available for inspection by members
or their authorized representatives and board members at reasonable times.
In addition, unapproved minutes of all the meetings shall be posted on the
Association’s Bulletin Board. Approved minutes will be made available for
review and posted on the Association’s Bulletin Board.. The Association
shall retain these approved minutes for a period of not less than seven
(7) years.
Section 5.13. ADJOURNMENTS. (DELETE-Any meeting of members may be
adjourned. Notice of the adjourned meeting or of the business to be
transacted there, other than by announcement at the meeting, at which the
adjournment is taken shall not be necessary. If, however, after the
adjournment the board fixes a new record date for the adjourned meeting.)
A notice of an adjourned meeting shall be given in compliance with section 5.5
hereof to each member of record on the new record date entitled to vote at such
meeting. At an adjourned meeting at which a quorum is present, any
business may be transacted which could have been transacted at the meeting
originally called.
Section 5.14. FIXING OF RECORD DATE. For the purpose of determining
members entitled to notice of, or to vote at, any meeting of members, or any
adjournment thereof, or in order to make a determination of members for any
other purpose, the Board of Directors may fix, in advance, a date as the record
date for any such determination of members, such date in any case to be not more
than sixty (60) days and, in case of a meeting of members, not less than five
(5) days prior to the date on which the particular action requiring such
determination of members is to be taken. If no record date is fixed for
the determination of members entitled to notice or to vote at a meeting of
members, the date on which notice of the meeting is mailed shall be the record
date for such determination of members. When a determination of members
entitled to vote at any meeting of members has been made, as provided herein,
such determination shall apply to any adjournment thereof, unless the Board of
Directors fixes a new record date for the adjourned meeting.
Section 5.15. VOTING LISTS. The officer or agent having charge of
the membership books of the Association shall make, at least six (6) days before
each meeting of members, a complete list of the members entitled to vote at such
meeting or any adjournment thereof. Such list shall be kept on file at the
registered office of the Association for a period of six (6) days prior to such
meeting and shall be subject to inspection by any member at any time during
usual business hours. Such list shall also be produced and kept open at
the time and place of the meeting and shall be subject to the inspection of any
member at any time during the meeting.
ARTICLE VI
BOARD OF DIRECTORS: SELECTION – TERM OF
OFFICE
Section 6.1. NUMBER. The business and affairs of the Association
shall be managed and governed by a Board of Directors composed of not less than
seven (7) nor more than nine (9) Directors. Any resident whether full time
or part time, shall be eligible to serve as a Director on the Board, provided,
however, that the resident is a member (Delete in good standing) of the
Homeowners’ Association. Each member household is entitled to have no more
than one person serving on the Board at any time.
Section 6.2. TERM OF OFFICE. Those persons elected as Directors
shall hold office for a term not to exceed three (3) years. There shall be
no restriction on the number of terms for which a Director of this Association
may be elected. The elected Director shall be administered the Oath of
office at the Annual meeting and shall serve on said Board up to and including
the Annual meeting at the conclusion of his/her term, when a successor has been
elected and qualified.
Section 6.3. REMOVAL-VACANCY. Any Director may be removed from the
Board, with or without cause, by a majority of the members of the
Association. A special meeting of the members to recall a member or
members of the Board of Directors may be called by ten (10%) per cent of the
members giving notice of the meeting, as required for a meeting of members, and
the notice shall state the purpose of the meeting. Any such removal shall
be determined by a majority vote of the members.
In the
event of death, resignation, removal of a Director creating a vacancy in the
number of directors, the vacancy shall be filled by the affirmative vote of a
majority of the remaining members of the Board of Directors. A Director
appointed to fill a vacancy shall hold office for the remainder of the term of
the Director that he/she replaced.
Section 6.4. COMPENSATION. No Director shall receive compensation
for any services he/she may render to the Association. However, any
Director may be reimbursed for actual expenses incurred in the performance of
his/ her duties. A Director may serve the Association in a capacity other
than Director and receive compensation for the services rendered in that other
capacity.
Section 6.5. FUDUCIARY
DUTY. The Directors of the Association have a fiduciary duty to the
members when acting on behalf of the Association.
ARTICLE VII.
NOMINATION AND ELECTION OF DIRECTORS
Section 7.1. NOMINATION. Nomination for election to the Board of
Directors shall be made by a Nominating Committee. Nominations may also be
made from the floor at the annual meeting. The Nominating Committee shall
consist of a chairman and two or more other members of the Association.
The Nominating Committee shall be appointed by the Board of Directors prior to
each annual meeting of the members to serve from the close of such annual
meeting until the close of the next annual meeting and such appointment shall be
announced at each annual meeting. The Nominating Committee shall make as
many nominations for election to the Board of Directors as it shall, in its
discretion, determine, but not less than the number of vacancies that are to be
filled.
Section 7.2. ELECTION. Election to the Board of Directors shall be
by secret, written ballot, unless this method is waived by a majority of the
members in attendance at the meeting. At such election, the members, or
their proxies, shall cast one (1) vote per each vacancy. The persons
receiving a plurality of the votes cast (DELETE –for that office) shall be
elected. Cumulative voting is not permitted.
ARTICLE VIII.
MEETING OF DIRECTORS
Section
8.1. REGULAR MEETINGS. Regular meetings of the Board of Directors
shall be held at least six (6) times each year at such place, date and hour as
may be fixed from time to time by resolution of the Board. Should such
regular meeting dates fall upon a legal holiday, then the meeting shall be held
at the same time on the next day, which is not a legal holiday. Notice of
the date, time and place of all regular meetings of the Board of Directors shall
be posted in a conspicuous place upon the community property at least
forty-eight (48) hours in advance, except in an emergency.
Section 8.2. SPECIAL MEETINGS. Special meetings of the Board of
Directors shall be held when called by the President of the Association, or by
any two Directors, after three (3) days notice to each Director of the date,
time and place of the meeting. Notice of special meetings shall be posted
in a conspicuous place upon the community property at least forty-eight (48)
hours in advance, except in an emergency. The notice of special meetings
shall contain the purpose or purposes of the meeting.
(DELETE-Notice of any meeting, regular or special, in which assessments
against members are to be considered for any reason, shall specifically contain
a statement that assessments will be considered and the nature of such
assessments)
Section 8.3. EMERGENCY MEETINGS. Emergency meetings of the Board of
Directors shall be held when called by the President of the Association or by
any two Directors. Emergency meetings of the Board of Directors may be
held by telephone conference. Emergency decisions, as determined by the
President or a majority of the Board of Directors, may be made by means of a
designated officer or member of the Board polling the members of the Board by
telephone and any such emergency issue or question shall be determined by
affirmative vote of a majority of the Board, which shall then be considered to
be the action of the Board. Minutes of any emergency meeting of the Board,
whether by telephone conference, telephone polling or otherwise, shall be filed
by the Secretary or other designated officer and the correctness of the minutes
shall be certified by said officer and posted in a conspicuous place upon the
community property within fourteen (14) days after the date of the emergency
meeting. It is contemplated that emergency meetings include, but are not
to be limited to, such subjects as designation or re-designation of the
Homeowners’ committee, filling vacancies on the Board of Directors or of
officers of the Association, the conduct of litigation (or pre-litigation
matters) which affect the Association, and the conduct of necessary or important
business while a majority of the Board of Directors is not present in the State
of Florida.
Section 8.4. ACTION BY WRITTEN AGREEMENT. The Board of Directors may
act or render decisions by written agreement without meetings on the condition
that the written agreement is agreed to and signed by all of the Board of
Directors and the written agreement is posted in a conspicuous place upon the
community property within fourteen (14) days after the date of the written
agreement.
Section
8.5. OPEN MEETINGS. All regular and special meetings of the Board of
Directors shall be open to all members of the Association.
Section 8.6 . QUORUM. A majority of the number of Directors shall
constitute a quorum for the transaction of business. Every act or decision
done or made by a majority of the Directors present at a duly held meeting at
which a quorum is present shall be regarded as the act of the Board of
Directors. If at any meetings of the Board there shall be less than a
quorum present, the majority of those present may adjourn the meeting from time
to time until a quorum is present. At any meeting that takes place on
account of a previously adjourned meeting, any business which might have been
transacted at the meeting as originally called may be transacted. In the
case of the adjournment of a meeting, no further notice of the adjourned meeting
need be given unless otherwise determined by the Board. Members of the
Board of Directors shall be deemed present at any meeting held by conference
telephone or similar communications equipment where all persons participating in
the meeting can hear each other.
Section 8.7. NOTICE OF DIRECTORS’ MEETING. Notice of Directors’
meetings shall be posted in a conspicuous place upon the community property at
least forty-eight (48) hours in advance, except for emergency meetings.
(DELETE Notice of any Directors’ meeting in which assessments against members
are to be considered for any reason shall specifically contain a statement that
assessments will be considered and the nature of such assessments)
Section 8.8. WAIVER OF NOTICE. A director may waive in writing
notice of a regular or special meeting of the Board of Directors either before
or after the meeting and his waiver shall be deemed the equivalent of getting
notice. Attendance of a Director at any meeting shall constitute waiver of
notice of that meeting unless the Director attends with the express purpose of
objecting to the transaction of business because the meeting has not been
lawfully called or convened.
Section 8.9. MINUTES. Minutes of all meetings of the Board of
Directors shall be kept in a businesslike manner and shall be available for
inspection by members or their authorized representatives and Board members at
reasonable times. The Association shall retain these minutes for a period
of not less than seven (7) years.
Section
8.10. BUDGET. At the Annual meeting of the Board, the Treasurer
shall submit a proposed operating budget for the upcoming fiscal year. A
copy of the proposed budget shall be posted on the HOA’s bulletin board ten (10)
days before the Annual meeting and made available to members upon request.
Review of the Budget must be listed in the agenda for the Annual meeting under
new business. Approval of the budget may be accomplished by a majority
vote of the Board of Directors at the April meeting.
Section 8.11. PARLIAMENTARIAN. The Board may appoint a
parliamentarian whose duties shall be prescribed by the Board. The
Parliamentarian shall serve as an ex-officio member of the Board of Directors,
shall have no voting rights, shall not be counted in determining a quorum, and
serves subject to section 6.1 herein.
ARTICLE IX
OFFICERS
Section
9.1. ENUMERATION OF OFFICERS. The officers of the Board of Directors
and the Association shall be one and the same and shall be a president, a vice
president, a secretary and treasurer and such other officers as the Board may
from time to time by resolution create. All officers shall, at all times,
be members of the Board of Directors and no officers may be elected or appointed
who are not members of the Board of Directors. All officers shall serve
without compensation of any kind, but such officers may be reimbursed for their
out-of-pocket expenses incurred on behalf of the Association, provided such
expenditures have been approved by the Board of Directors.
Section 9.2. ELECTION OF OFFICERS. The election of officers shall
take place at the first meeting of the Board of Directors, which first meeting
of the Board of Directors shall occur within seven (7) days of the adjournment
of the annual meeting of the members.
Section
9.3. TERM. The officers shall be elected annually by the Board
of Directors and each shall hold office for a term of one (1) year, unless he or
she shall sooner resign or shall be removed or otherwise disqualified to serve.
Section 9.4. SPECIAL APPOINTMENTS. The Board may elect such
other officers as the affairs of the Association may require, each of whom shall
hold office for such period, have such authority and perform such duties as the
Board may, from time to time, determine. (DELETE Such additionally elected
officers shall be chosen from the Board of Directors and shall, at all times, be
members of the Board of Directors.)
Section 9.5. COMMITTEES. The Board may appoint regular and special
committees to serve for the purposes designated by the Board and for such terms
as determined by the Board.
Section 9.6. RESIGNATION AND REMOVAL. Any officer may be removed
from office, with (DELETE or without) cause, by a majority vote of the
Board. Any officer may resign at any time by giving written notice to the
Board, the president or the secretary. Such resignation shall take effect
on the date of receipt of such notice or at such later time specified therein
and, unless otherwise specified therein, the acceptance of such resignation
shall not be necessary to make it effective.
Section 9.7. VACANCIES. A vacancy in any office may be
filled by appointment by a majority vote of the Board of Directors. The
officer appointed to such vacancy shall serve for the remainder of the term of
the officer he or she replaces.
Section 9.8. MULTIPLE OFFICES. The Board of Directors shall elect
four (4) officers which shall be the office of President, the office of Vice
President, the office of Secretary, and the office of Treasurer. The
offices of President, Vice President, Secretary and or Treasurer can not be held
by the same person.
Section 9.9. DUTIES. Duties of the officers are as follows
A. President: The President shall preside at all
meetings of the Board of Directors; see that orders and resolutions of the Board
are carried out; shall execute all contracts and documents as (DELETE- shall
sign all leases, mortgages, deeds and other written instruments if)
determined by resolution of the Board and may co-sign all checks and promissory
notes and shall have all of the power and duties which are usually vested in the
office of the President of a corporation.
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B. Vice President: The Vice
President shall act in the place and stead of the President in the event of his
or her absence or inability or refusal to act and shall exercise and discharge
such other duties as may be required of him/her by the Board of Directors.
C. Secretary: The Secretary shall record
the votes and keep the minutes of all meetings and proceedings of the Board of
Directors and of the members; keep the corporate seal of the Association and
affix it on all papers requiring said seal; serve notice of meetings of the
Board of Directors and of the members; keep appropriate current records showing
the members of the Association together with their addresses; and shall perform
such other duties as may be required by the Board of Directors.
D. Treasurer: The Treasurer, who shall be
bonded, shall receive and deposit in appropriate bank accounts all monies of the
Association and shall disburse such funds as directed by the resolution of the
Board of Directors; may sign all checks and promissory notes of the Association;
keep proper books of account; shall present at the Annual meeting financial
results for the current year; (DELETE-may cause an annual audit of the
Association books prepared by a CPA, independent of the Board. Audit
results shall be presented to the Board and subsequently posted on the HOA’s
bulletin board. Members may receive a copy of the audit upon
request. In the event a replacement Treasurer is necessitated due to
resignation or otherwise during the fiscal year, an audit by a CPA is required
with results being presented to the Board in a timely manner.) shall cause
an annual audit of the association books prepared by the audit committee.
The audit results shall be presented to the Board and subsequently posted on the
HOA’s bulletin board. Members of the Board shall be entitled to a copy of
the audit. In the event of the resignation, removal or death of the
Treasurer during the fiscal year, an audit by the audit committee shall be made
as soon as practical and presented to the Board in a timely manner. Should
two (2) members of the audit committee deem it necessary, and recommend to the
Board of Directors, that an audit by a CPA, independent of the Board, be
prepared; then, and in such event, the Board of Directors shall take the said
recommendation into consideration for a determination of said
recommendation. All persons having any documents in their possession which
are subject to audit, shall immediately turn over such documents to the audit
committee. All accounts shall be labeled as to specific use.
(DELETE- E. Customary Duties: The officers, in
addition to the duties specifically set forth herein, shall perform the duties
of those officers customarily performed by the officers of corporations.)
E. Ex Officio: The immediate past
President of the Association, who does not remain as an elected member of the
Board, shall become an “ex-officio” member of the Board of Directors. As
an “ex-officio” member, the past President shall have no voting rights and shall
act in an advisory position only.
Section 9.10. COMPENSATION. The officers shall serve
without compensation.
ARTICLE X.
ACCOUNTING RECORDS; FISCAL MANAGEMENT
Section 10.1. A BOOKS AND RECORDS. The Association shall keep correct
and complete books and records of account, including all receipts and
expenditures. The books and records of the Association shall be open to
inspection by members or their authorized representatives at reasonable
times. Such authorization as a representative of a member must be in
writing and signed by the person giving the authorization and dated within
thirty (30) days of the date of the inspection. Written summaries of the
accounting records may be made available to the members. Such records if
made available shall include a record of all receipts and expenditures.
Cost shall be charged at a per copy basis as stipulated in the Rules and
Regulations.
B. The Board of Directors shall appoint an audit committee consisting
of three (3) members, with a financial or business background, who shall seve at
the pleasure of the Board.
Section 10.2. FISCAL YEAR. In administering the
finances of the Association, the following procedures shall govern:
A. The fiscal year shall begin on the first
(1st) day of March and end on the last day of February.
(DELETE- B. Any monies received by the Association in any
fiscal year may be used by the Association to pay expenses incurred in the same
fiscal year subject to the provisions for excess revenues set forth in Section 3
of this article.
DELETE- C. There shall be apportioned between fiscal years on a pro
rata basis any expenses which are prepaid in one fiscal year for operating
expenses which cover more than such fiscal year.
DELETE- D. Items of operating expenses incurred in a fiscal year
shall be charged against income for the same fiscal year, regardless of when the
bill for such expenses in received.)
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B. The Board of Directors shall have the
discretion to allocate the annual dues between reserves, i.e. professional/legal
funds, for future expenses and current expenses. Legal expenses shall be
such items as:
Attorney fees and costs
Litigation expenses
Liability insurance premiums
Expenses associated with statutory requirements or actions involving
disputes with the management of the Community
Such items as listed above, but not limited to those items
(DELETE- Section 10.3 ASSESSMENTS. Assessments for operating expenses and
such other assessments as the Board of Directors may determine, by resolution,
shall be payable as determined by the Board of Directors. Each member is
obligated to pay the Association’s annual and special assessments as determined
by the Board of Directors. Assessments shall be made against members in
amounts no less than are required to provide funds in advance for all the
anticipated current operating expenses and for all of the unpaid operating
expense previously incurred. Notwithstanding the foregoing, the
assessments for operating expense or other expenses and any periodic
installments thereof shall be of sufficient magnitude to insure an adequacy and
availability of cash to meet all expenses in any calendar year. In the
event that the Board of Directors should anticipate that the Association may end
its fiscal year with excess assessments (in cash or taxable income), or should
that event in fact occur, then the Board of Directors may vote to apply said
excess toward the operating expenditures of the subsequent year. Each
member will be assessed equally.)
Section 10.3. ANTICIPATED REVENUE – DEFICIT: The Board
shall not be required to anticipate revenue from dues or expend funds to pay for
operating expenses not budgeted which shall exceed budgeted items and the Board
is not required to engage in deficit spending. If there exists any
deficiency which results from there being greater operating expenses than income
or money from dues, then such deficit shall be carried into the next succeeding
year’s budget as a deficiency. (DELETE - and shall be the subject of an
applicable assessment)
Section 10.4. DEPOSITORY. The depository of the
Association shall be such bank or banks as shall be designated from time to time
by the Board of Directors in which monies of the Association shall be
deposited. Withdrawal of monies from such account shall be only by checks
signed by two officers of the Board of Directors.
ARTICLE XI.
FIDUCIARY RELATIONSHIP
Section 11.1. FIDUCIARY RELATIONSHIP. The officers and Directors of
the Association shall have fiduciary relationship to members.
ARTICLE XII.
INDEMNIFICATION
Section 12.1. INDEMNIFICATION. The Association may be empowered to
indemnify any officer or Director or any former officer or Director by a
majority vote of a quorum of Directors or by majority vote of a quorum of
members who are not parties to such action, suit, or proceeding in the manner
provided in the applicable Chapter of the Florida Statutes. If such
indemnification is authorized by the Directors or members, expenses incurred in
defending such civil or criminal action, suit or proceeding may be paid by the
Association in advance of the final disposition of such action, suit or
proceeding in the manner described in the Florida Statutes upon receipt of an
undertaking by or on behalf of the Director, officer, employee or agent to repay
such amount unless he or she is found to be entitled to such
indemnification.
ARTICLE XIII.
AMENDMENT OF THE BYLAWS
Section 13.1. AMENDMENT OF BYLAWS. These Bylaws may
be amended by two thirds (2/3) vote of the Board of Directors of this
Association at any duly noticed regular or special meeting. The notice of
any meeting at which amendments of the Bylaws are to be considered shall contain
a statement that amendments to the Bylaws shall be considered.
ARTICLE XIV.
AMENDMENT OF ARTICLES OF INCORPORATION
Section 14.1. AMMENDMENT OF ARTICLES OF INCORPORATION. The Articles
of Incorporation of this Association may be amended by majority (50%+1) vote of
the members. The notice of any meeting at which amendments of the Articles
of Incorporation are to be considered shall contain a statement that amendments
to the Articles of Incorporation shall be considered.
ARTICLE XV.
LOANS
Section 15.1. LOANS. No loans shall be contracted on behalf of the
Association and no evidences of indebtedness shall be issued in its name unless
authorized by a resolution of the Board of Directors. Such authority may
be general or confined to specific instances.
ARTICLE XVI.
DEADLOCK
Section 16.1
DEADLOCK. Should deadlock, dispute or controversy arise among the
Directors of the Association in regard to matters of management and Association
policy or matters arising under the Articles of Incorporation or Bylaws of the
Association and should the Directors, by using their legal power and influence
as Directors, be unable to resolve such deadlock, dispute or controversy, the
matter shall be submitted by the Directors to binding arbitration.
Section 16.2. DETERMINATION BY ARBITRATION. Should the Directors be
unable to agree as to the scope of this provision or the application of this
provision to the deadlock, dispute or controversy at issue, the scope and
applicability of this provision shall be determined by the arbitrator.
Section 16.3. NOTICE. Notice shall be given by such objecting or
dissenting Director(s) that such deadlock exists within fifteen (15) days of
such deadlock, by certified mail, postage prepaid, addressed to the remaining
Directors(s) at the addresses listed on the Association books.
Section 16.4. SELECTION OF ARBITRATOR. The Directors shall then
select an arbitrator within sixty (60) days of the receipt of such notice of
deadlock, upon 2/3 (two-thirds) vote of the Director(s) entitled to vote.
The Directors shall reserve the right to replace the arbitrator by 2/3 (two
thirds) vote of the Directors entitled to vote.
Section
16.5. INABILITY TO SELECT. Should the Directors be unable to select
an arbitrator or a successor arbitrator, the deadlock, dispute or controversy
shall be resolved in accordance with the Florida Arbitration Code, Chapter 682,
of the Florida Statutes.
Section
16.6. FINAL DECISION. The decision of the arbitrator shall be
final and binding upon all Directors. The Directors shall vote, as the
arbitrator shall direct.
Section
16.7. ENFORCEMENT. To enforce these provisions, the arbitrator may
obtain an injunction from a court having jurisdiction to direct the Directors to
vote as the arbitrator has determined.
ARTICLE XVII.
INTERESTED DIRECTORS
Section
17.1. CONFLICT OF INTEREST. No contract or other transaction
between the Association and one or more of its Directors or between the
Association and any other corporation, firm, association or other entity in
which one or more of its Directors are Directors or officers, or are financially
interested, shall either be void or avoidable for this reason alone or by reason
alone that such Director or Directors are present at the meeting of the Board of
Directors or have a committee thereof that approves such contract or
transaction, or that his or their votes are counted for such purposes.
(DELETE- 1. the fact of such common directorship, officer ship or
financial interest is disclosed or known to the Board or committee and Board or
committee approves such contract or transaction by vote sufficient for such
purpose without counting the vote or votes of such interested Director or
Directors; or
2. such common directorship, officer ship or financial interest is
disclosed or known to the members entitled to vote thereon and such contract or
transaction is approved by vote of the members; or
3. the contract or transaction is fair and reasonable as to the Association
at the time it is approved by the Board, a committee or the members.)
(DELETE- Section 17.2 QUORUM Common or interested Directors may be counted
in determining the presence of a quorum at a meeting of the Board or of a
committee, which approves such contract or
transaction.)